Policies

Foundational Documents

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Articles of Amendment Not Applicable Board
CUSA ByLaws Not Applicable Council

Awards

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Awards and Scholarships Policy A-01 Council June 1, 2026
Open Excellence Education Award A-02 Council June 1, 2026
Teaching Excellence Award A-03 Council June 1, 2026
Ravens Award for Commitment to the Carleton Community A-04 Council June 1, 2026
Henry Marshall Tory Award A-05 Council June 1, 2026
C.V. Hotson Memorial Scholarship A-06 Council June 1, 2026
Eva Cray Scholarship Policy A-07 Council June 1, 2026
Woman in Leadership Award A-08 Council June 1, 2026
Raven Student Athlete Award A-09 Council June 1, 2026
Carleton Changemaker Award A-10 Council June 1, 2026
The Walking Kokum’s Way Award A-11 Council June 1, 2026
Ravens’ Choice Award A-12 Council June 1, 2026

Board of Directors

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
CUSA Board of Directors Terms of Reference D-00 Board
CUSA Board Rules of Procedure D-01 Board
Chair Terms of Reference D-02 Board
CUSA Board Attendance Policy D-03 Board
Agenda Subcommittee of the Board Terms of Reference D-04 Board
Finance & Governance Subcommittee of the Board Terms of Reference D-05 Board
Human Resources Subcommittee Terms of Reference D-06 Board
CUSA Inc. Trustee Board Resolutions Board

Budgets and Audited Statements

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
CUSA Budget 2026-27
CUSA Budget 2025-26
CUSA Audited Financial Statements 2025
CUSA Budget 2024-25
CUSA Audited Financial Statements 2024
CUSA Budget 2023-24
CUSA Audited Financial Statements 2023

Stances, Equity and Advocacy

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Moose Hide Campaign Policy Council
Breastfeeding/Chestfeeding Policy 30 June 2027
Climate Justice Policy Council Aug 2027
Political Stakeholder & Advocacy Policy Council
Harm Reduction Policy Council
Discrimination, Harassment and Violence Prevention Policy E-01 Council
Indigenous Solidarity U-02, N-02 Council
Mental Health Policy U-03, P-03 Council
Sexual Violence Prevention Policy E-04 Council
Support for International Students Policy U-05, M-05, P-05, N-05, I-05 Council
Personal Safety Devices Policy E-07 Council
Motion to Establish CUSA as a Pro-Reproductive Rights & Justice Organization P-08, I-08 Council
The Case of Niman Kolo Policy N-09 Council
Motion to Declare a Position in Support of Freedom, Human Rights and Gender Equality in Iran I-10 Council
Greek Letter Organizations Policy U-12 Council
Transit Policy M-13, P-13, N-13 Council
Bubble Bylaw Policy M-14 Council

Finance

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Finance Policy F-00 Board
Reserve Fund Policy F-01 Board
Financial Reporting Policy F-02 Board
Finance Approvals Policy F-03 Board
Investment Policy F-04 Board
Purchasing Policy & Purchasing Administrative Regulations F-05 Board
Procurement Policy O-05 Board
Executive Compensation Policy H-60 Board
Councillor Compensation Policy H-61 Board
Council Officer Compensation Policy H-63 Board

Governance

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Embassy Relations Policy Council, Board
Annual Member’s Meeting Policy Council
CUSA Think Tank Terms of Reference (TOR) Board/Council
Council Rules of Order G-00 Council
Appeals Policy G-03 Board, Council
CUSA Council Committees Policy G-04 Council
Conflict of Interest Policy G-05 Council
CUSA Transparency & Ethical Standards Policy G-06 Board, Council
Speaker of Council Terms of Reference G-08 Council
Long-Term Strategic Plan Policy O-01 Board, Council
Councilor Accountability and Discipline Policy G-10 Board, Council
External Relations Policy G-11 Council
Board Nominating Committee Terms of Reference G-12 Council
Vice President Finance / Secretary Treasurer Nominating Committee Terms of Reference G13, H-77 Council
CUSA Council Compensation Policy G-14 Council
Vice President Finance / Secretary-Treasurer Selection Procedure G-15, H-76 Council
Dispute in Interpretation Policy G-16, H-47 Board
Executive Policy G-02 Board, Council
Policy Management Policy G-01 Board, Council
Tuition Policy E-14, U-14, P-14 T Board, Council

Human Resources

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Hiring Policy & Procedure H-01 Board
Community Standards Policy H-04 Board
Health & Safety Guidelines H-05 Board
First Aid Policy H-25 Board
Hazard Reporting Policy & Procedure H-26 Board
Ministry of Labour Visit Policy H-45 Board
CUSA Privacy Policy H-46 Board
Visitor Policy H-55 Board
Record Retention Policy H-56 Board
Summer Office Hours Policy H-58 Board
Executive Compensation Policy H-60 Board
Councillor Compensation Policy H-61 Board
Council Officer Compensation Policy H-63 Board
Vice President Finance / Secretary-Treasurer Selection Procedure H-76 Council
Vice President Finance / Secretary Treasurer Nominating Committee Terms of Reference H-77 Council

International Stances

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Motion to Establish CUSA as a Pro-Reproductive Rights & Justice Organization E-08, P-08 Council
Motion to Declare a Position in Support of Freedom, Human Rights and Gender Equality in Iran E-10 Council

Federal Stances

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
The Case of Niman Kolo Policy E-09 Council

Operations

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Long-Term Strategic Plan Policy G-09 Board, Council
Keyholders Policy O-04 Board
Procurement Policy F-08 Board
CUSA Space Allocation & Usage O-06 Board

Provincial Stances

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Motion to Establish CUSA as a Pro-Reproductive Rights & Justice Organization E-08, I-08 Council

University Stances

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Sustainability Policy E-06, M-06, P-06, N-06, I-06 Council
Divestment Policy U-07 Council

Elections

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Electoral Code X-01 Council
Referenda and Recall X-02 Council

Student Services

Policy Division and Policy Name Cross-Reference Jurisdiction Next Review
Student Initiative Fund Policy S-01 Council
Academic Resilience Fund Policy S-02 Council
Accessibility Fund Policy S-03 Council
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